Guidelines and Templates for submission of 
Talks, Posters and Proceedings Papers

• General guidelines and deadlines
• Oral Presentations
• Posters
• Papers for the Proceedings
• Submission templates

General guidelines and deadlines

• The CHEP04 website provides a mechanism to upload both talks and papers related to every contribution accepted for oral or poster presentation at CHEP04. Please login to InDiCo (http://indico.cern.ch/confLogin.py?confId=0), follow the "My contributions" link and submit your talk and/or paper material.
• Presentations should be uploaded before the start of the conference.
• Posters should be handed in at the registration desk on arrival at the Interlaken Congress Centre.
• Papers, both for oral and poster presentations, should be uploaded before the end of the conference. We expect to organise the publishing of the proceedings immediately after the conference concludes.
• In case of problems you can email your material to the CHEP04 Programme Committee Secretary (pc-secretary@chep04.org) who will attach the material on your behalf.

Oral Presentations

• All presentations will be projected from the computers provided by the conference organisers. No facilities will be available to project the presentations from personal laptops.
• The electronic formats accepted are: Microsoft PowerPoint or Adobe PDF only.
• Plenary session talks will be 30 minutes and parallel session talks will be 20 minutes. This includes time for questions (2-3 minutes).
• Please try to present only as much material as can reasonably fit into the time period allotted.
• Many web sites provide useful hints on how to prepare a good oral presentation e.g. http://go.owu.edu/~dapeople/ggpresnt.html.

Poster Presentations

• Authors must come with their poster printed as there are no facilities to produce posters at the conference.
• Posters will be allocated to one of the three poster sessions. They will be mounted in the poster area at the appropriate time by the local organising team.
• Authors are expected to stand by their posters during the allotted time to answer questions regarding their contribution.
• The display panels for each contribution provide a space of 1.5 m high and 2.0 m wide. We suggest adopting one of the following options in order to make an effective use of the space available:
• 2 A0 sheets (about 85 by 120 cm each)
• 3 A1 sheets (about 60 by 85 cm each)
• 4 A2 sheets (about 42 by 60 cm each)
• The ideal poster is designed to attract attention, provide a brief overview of the work, and initiate discussion.
• Posters that convey information in a visually attractive manner make good use of figures, charts and tables. Text is used to summarize/highlight important messages and themes of the poster; we suggest a minimum font size of 24 pt. Please avoid using an enlarged photocopy of your paper.
• Poster titles should appear at the top in CAPITAL letters with a minimum 90pt font. If possible use a "sans serif" font like Arial or Helvetica for all text. Below the title should appear the authors' names and affiliations.
• Colour can be used for highlighting and to make the poster more attractive.
• We foresee the possibility for a limited number of chairs, tables and network connections to be made available during the poster session for the purpose of making live demos. If you wish to take advantage of this please inform the PC secretary (pc-secretary@chep04.org) by email as soon as possible.

Paper Contributions

• The language of publication is English.
• In order to facilitate the process of publishing your paper online, authors should provide one single PDF file and all source files of the paper. All files should be attached to the abstract using the web-link provided.
• Authors who do not possess software for creating PDF files may use the free online PS to PDF converter (http://www.ps2pdf.com/convert/convert.htm).
• Document templates are available: they contain the layout, fonts and other conventions for defining the format of your paper. They are provided for Word, OpenOffice and LaTeX on the CHEP04 web site. If you use a different word processor please respect the format of the templates.
• Authors may be requested to modify the format of their paper contribution in order to respect the templates and fonts of the proceedings.
• We ask you to respect the following regarding on the length of your paper:
• Plenary contributions, 6 pages (max)
• Parallel oral and poster contributions. 4 pages (max)
• The title of the contribution should be identical to the one of the abstract that has already been submitted and accepted.

Submission Templates

Document templates are available: they contain the layout, fonts and other conventions for defining the format of your paper. They are provided for Word, OpenOffice and LaTeX on the CHEP04 web site. If you use a different word processor please respect the format of the templates.