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Guidelines
and Templates for submission of
Talks, Posters and Proceedings Papers
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- The CHEP04 website provides a mechanism to
upload both talks and papers related to every contribution accepted for
oral or poster presentation at CHEP04. Please login to InDiCo
(http://indico.cern.ch/confLogin.py?confId=0),
follow the "My contributions" link and submit your talk and/or
paper material.
- Presentations should be uploaded before the
start of the conference.
- Posters should be handed in at the registration
desk on arrival at the Interlaken Congress Centre.
- Papers, both for oral and poster presentations,
should be uploaded before the end of the conference. We expect to organise the publishing of the proceedings immediately
after the conference concludes.
- In case of problems you can email your material
to the CHEP04 Programme Committee Secretary (pc-secretary@chep04.org) who
will attach the material on your behalf.
- All presentations will be projected from the
computers provided by the conference organisers.
No facilities will be available to project the presentations from personal
laptops.
- The electronic formats accepted are: Microsoft
PowerPoint or Adobe PDF only.
- Plenary session talks will be 30 minutes and
parallel session talks will be 20 minutes. This includes time for
questions (2-3 minutes).
- Please try to present only as much material as
can reasonably fit into the time period allotted.
- Many web sites provide useful hints on how to
prepare a good oral presentation e.g. http://go.owu.edu/~dapeople/ggpresnt.html.
- Authors must come with their poster printed as
there are no facilities to produce posters at the conference.
- Posters will be allocated to one of the three
poster sessions. They will be mounted in the poster area at the
appropriate time by the local organising team.
- Authors are expected to stand by their posters
during the allotted time to answer questions regarding their contribution.
- The display panels for each contribution provide
a space of 1.5 m high and 2.0 m wide. We suggest adopting one of the
following options in order to make an effective use of the space
available:
- 2 A0 sheets (about 85 by 120 cm each)
- 3 A1 sheets (about 60 by 85 cm each)
- 4 A2 sheets (about 42 by 60 cm each)
- The ideal poster is designed to attract
attention, provide a brief overview of the work, and initiate discussion.
- Posters that convey information in a visually
attractive manner make good use of figures, charts and tables. Text is
used to summarize/highlight important messages and themes of the poster;
we suggest a minimum font size of 24 pt. Please avoid using an enlarged
photocopy of your paper.
- Poster titles should appear at the top in
CAPITAL letters with a minimum 90pt font. If possible use a "sans
serif" font like Arial or Helvetica for all text. Below the title
should appear the authors' names and affiliations.
- Colour can be used for highlighting and to make the
poster more attractive.
- We foresee the possibility for a limited number
of chairs, tables and network connections to be made available during the
poster session for the purpose of making live demos. If you wish to take
advantage of this please inform the PC secretary (pc-secretary@chep04.org)
by email as soon as possible.
- The language of publication is English.
- In order to facilitate the process of publishing
your paper online, authors should provide one single PDF file and all
source files of the paper. All files should be attached to the abstract
using the web-link provided.
- Authors who do not possess software for creating
PDF files may use the free online PS to PDF converter
(http://www.ps2pdf.com/convert/convert.htm).
- Document templates are available: they contain
the layout, fonts and other conventions for defining the format of your
paper. They are provided for Word, OpenOffice
and LaTeX on the CHEP04 web site. If you
use a different word processor please respect the format of the templates.
- Authors may be requested to modify the format of
their paper contribution in order to respect the templates and fonts of
the proceedings.
- We ask you to respect the following regarding on
the length of your paper:
- Plenary contributions, 6 pages (max)
- Parallel oral and poster contributions. 4 pages
(max)
- The title of the contribution should be
identical to the one of the abstract that has already been submitted and
accepted.
Document templates are available: they
contain the layout, fonts and other conventions for defining the format of your
paper. They are provided for Word, OpenOffice and LaTeX on the CHEP04 web site. If you use a
different word processor please respect the format of the templates.